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How to Successfully Hold Board Meetings
Board meetings are crucial because the decisions taken by your board – which typically require the majority or even all members to agree they can greatly impact your business. You have to deal with many constraints, but they’re not as difficult as you imagine.
In general, a successful board meeting will require a lot of planning and preparation prior to the meeting. If your board members don’t feel prepared, they might find it difficult to have meaningful discussions at the meetings. This could result in your decision-making process being slowed down or even derailed. To avoid this, it is essential to distribute your board packs a few days in advance of the meeting.
The chair of your board will go over any ground rules at the beginning of the meeting. Then, you can discuss any ground rules with your attendees (e.g. how long a discussion can last or how to make an informed decision). This helps everyone to understand the rules and creates a positive and productive atmosphere.
Reports are typically presented during the following portion of an assembly. This could include financial statements, progress reports, or any other pertinent information. The chair of the board will call each member to take attendance, ensuring that a quorum exists.
In this phase, the board can also review and discuss the minutes of the meeting that was held earlier. Once they’re done for approval, the board will be able to approve the minutes. Any announcements or updates that are relevant to the meeting in question can be distributed. The meeting may then be officially shut down or adjourned by the president.
