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How to Conduct an Online Board Meeting
Online board meetings are virtual meetings that make use of a reliable video conference software. Meetings are held at the comfort of your home or another location with internet connectivity. These meetings offer many benefits that include improved governance of nonprofits as well as more efficient times for meetings and a greater variety of participants.
When using online board meetings, the first thing you should be sure to verify local laws and regulations along with your mission-driven group. In general, they are not permitted by the internal policies of certain mission-driven organizations and corporations and could also be illegal in certain states or regions.
Before the virtual meeting, participants must ensure that their equipment (computer headsets, microphones, headphones) is functioning properly. The meeting organizer should create an agenda and invite all members to participate. Attach a copy to the invitation to the calendar so that everyone is able to see it and add notes, feedback or any other remarks prior to the date. This will help streamline the meeting and increase participation.
Board members must follow the online meeting etiquette during the meeting by turning on their cameras and only speaking when they are asked to speak. The chair of the meeting should solicit volunteers to lead the discussion and choose a notetaker. In addition, the chair should make quick check-ins to ensure that all participants are paired up and on the same page.
It’s important to follow up on any action items or deadlines that were set in person or on the board’s platform. This will increase accountability and also allow board members to reach out to board members who aren’t performing their duties.
