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Benefits of a Document Storage Service
If you’re a seasoned company or just beginning your journey you’re likely to find that your business produces plenty of paperwork. This can include contracts, proposals decks, presentations, training materials and more. This can be overwhelming and make it difficult to find the information you require quickly.
Document storage services provide a secure, off-site location to keep electronic documents. They can provide many benefits to businesses, such as streamlined workflows as well as increased productivity. They can help you save time, money and space in the office by converting physical documents into digital files and organizing them to make them easy to access.
Improved Retrieval Forbes stated that office workers spend 30 to 40% of their working hours looking for printed documents. Document storage systems have an integrated search engine that makes it easier to locate important information. It can also index automatically all files, allowing users to locate what they’re looking for without the hassle of navigating folders or searching through the file name.
Streamlined Workflows Document storage solutions enable users to collaborate in real time with customers and colleagues regardless of where they are located. This can greatly increase teamwork and productivity. Document storage solutions also come with features such as the ability to control version, eSignature capabilities and more, which can help streamline certain business processes.
Reduced Risk: Using the document storage system allows for backups to be made in the event of data interruption or loss. This is a huge advantage for businesses, specifically those in compliance-regulated industries where license suspensions and fines could be the result of non-compliance.
