A Paperless Board Meeting Guide

The old adage “less is more” is a common occurrence in many situations in everything from the length of speeches to use of natural resources, and golf strokes. This is especially true when it comes down to the use paper in board meetings. To become a paperless group requires careful planning and the commitment of all. The benefits will be worth it. The following article, from our friends at BoardEffect offers a few key aspects to be aware of when moving to a paperless board.

Boards are faced with a myriad of challenges, including the time needed to review and prepare materials for meetings. With the help of a board portal, directors have access to the documents they require prior to their meetings and be able to view them from any device. They can also sign an electronic board book which allows for unanimity in written approval outside of the meeting. This eliminates the need for printing distribution, distribution, as well as global shipping costs.

Another issue that can be solved with the help of a board management software is ensuring that all meeting documents are current. With the help of a management software for boards, updates are reflected instantaneously to everyone, which makes the process effective and saves on hours of resource.

Like any other new piece of software, it’s vital to provide board members with the right training and support. This will ensure that they can be familiar https://edgudent.com/balancing-budget-and-security-how-to-choose-the-right-data-room/ with the functions and utilize the software effectively to improve their productivity.